Access Control and Management System (ACS)
Working documentation: from 7 days
Price from 50000 roubles
We design access control systems (ACS) that define access rights precisely, monitor movement 24/7 and improve facility security, from office buildings to industrial complexes.
AYU-Project develops ACS documentation that regulates the entry and movement of employees, visitors and vehicles. Access scenarios, protected zones, premises security and information-protection requirements are defined at design stage. The resulting system improves operational control, reduces unauthorised-entry risk and makes facility management more transparent.
Access control system design: access rights, video integration and access scenarios
A facility may be commissioned with an access control system that does not operate correctly: it blocks legitimate access, opens unnecessary doors or fails to trigger video recording during an unauthorised-entry attempt. When a company expands or changes its layout, new access zones may be required, but a non-scalable system can force a complete redesign.
This happens when the system is designed without understanding real operational processes. We design ACS so that it works correctly from day one and can expand with the organisation.
What is ACS and why is it needed?
An access control and management system is a set of technical and organizational solutions that regulates who, when and where can enter a protected facility. ACS includes physical components - card readers, biometric scanners, turnstiles and electric locks - and software for managing access rights and monitoring movements.
For the construction business, banks, manufacturing enterprises and public-sector facilities, ACS is not a convenience, but a necessity. A properly designed system ensures the security of the facility, restricts access to unauthorized persons and creates a complete audit of the movement of personnel around the premises.
What problems arise from ACS design errors?
When ACS is designed without detailed analysis of architecture and workflows, significant problems arise:
- Conflicts between access scenarios and architecture - the system blocks access to those areas where it is necessary for normal work processes, or, on the contrary, opens unnecessary points, reducing the level of security
- Lack of integration with related systems - video surveillance is not synchronized with access, the security alarm operates independently, and in the event of an incident it is impossible to quickly find out what happened
- Scalability limitations - when the facility or personnel count grows, the system requires a complete redesign instead of simple functional expansion
- Suboptimal choice of equipment - turnstiles do not correspond to real flows of people, readers have low reliability, the system often freezes and requires a reboot
- Violation of fire safety requirements - doors with ACS-controlled electromagnetic locks on escape routes do not unlock when a fire alarm is activated, which is a gross violation of SP 484.1311500.2020 and one of the most common expert-review comments
Competent design helps prevent these problems before installation.
Our approach
- We design ACS around access zones, personnel flows and access roles - we analyze facility architecture, identify critical areas with limited access, develop a matrix of rights for each category of employees, design scenarios that automatically regulate access depending on the time of day and personnel status
- We integrate an access control and management system with video surveillance and security modules - ACS is designed in the same logic with the video monitoring system, so that when an access event occurs, video recording is automatically turned on and focused on this access point; The intrusion alarm system is coordinated with access scenarios to reduce false alarms
- We provide convenient management and expansion of the system as the company grows - the architecture of the access control system is designed so that when new access areas, turnstiles or categories of employees are added, the system expands without reworking the existing part; The control interface remains clear for operating personnel
Design documentation scope for ACS
Design documentation stage - project documentation for expert review in accordance with Government Decree of the Russian Federation No. 87 dated 16.02.2008 (as amended by 21.10.2025) “On the composition of sections of design documentation and requirements for their content”:
- Explanatory note describing the principles of operation of the system, definition of access rights and scenarios
- Layout plans for ACS elements: readers, turnstiles, electric locks, control cabinets
- Cable routes coordinated with floor plans
- Schematic diagrams of an access control system
- Equipment specification: brands, models, manufacturers of readers, controllers, locks
- Description of software and access rights
Working documentation stage - working documentation for the installation contractor:
- Drawings of installation units: installation of turnstiles, placement of readers, laying cables in wall grooves
- Cable log with calculation of wire length for each section
- Installation diagrams with reference to building structures
- Tasks for the installation of cable channels, holes for embedded parts
Which standards are used for ACS design?
The design of an access control and management system is regulated by a specialized regulatory framework - its compliance is critical both for passing expert review and for the actual performance of the system at the facility. AYU-Project designs ACS in accordance with the current editions of the following documents:
- GOST R 51241-2008 “Means and systems for access control and management. Classification. General technical requirements. Test methods" is a fundamental standard that establishes the classification of ACS by the number of access points (small capacity - up to 64, medium - up to 256, large - over 256 points), functional characteristics and level of security from unauthorized access to information
- GOST R 54831-2011 “Access control and management systems. Controlled blocking devices. General technical requirements. Test methods" - requirements for turnstiles, barriers, gates and other physical barrier devices included in ACS
- GOST R 53704-2009 “Comprehensive and integrated security systems. General technical requirements" - the regulatory basis for the design of ACS as part of integrated security systems with burglar alarms, video surveillance and building management systems (BMS)
- WD 78.36.003-2002 Ministry of Internal Affairs of Russia “Engineering and technical strength. Technical means of security. Requirements and design standards for protecting facilities from criminal attacks" - a departmental document regulating the requirements for equipping facilities with access control means in terms of anti-criminal protection
- SP 484.1311500.2020 “Fire protection systems. Fire alarm systems and automation of fire protection systems. Design standards and rules" - regarding the mandatory unlocking of doors and emergency exits with ACS-controlled electromagnetic locks when a fire alarm signal is received from the fire alarm control panel
- Federal Law No. 152-FZ “On Personal Data” - when designing an access control system with biometric identification (fingerprint, facial geometry), determines the requirements for the protection of biometric personal data, storage of identifier databases and informing subjects
- Government Decree of the Russian Federation No. 87 dated 16.02.2008 (as amended on 21.10.2025) “On the composition of sections of project documentation and requirements for their content” - regarding the composition and content of the section of safety systems and extra-low-voltage systems in project documentation
The combination of access control systems and fire protection systems deserves special attention: under SP 484.1311500.2020, all escape-route doors held closed by ACS-controlled electromagnetic locks must unlock automatically when a fire alarm signal is received. Ignoring this requirement is a common reason for expert-review comments in the extra-low-voltage systems section and creates a real life-safety risk during a fire.
What does ACS look like for different facility types?
Depending on the facility purpose, we design different versions of ACS:
- Office buildings - one-time access for all employees to their workplaces, night blocking of entrances, access to the server room only for IT specialists
- Industrial complexes - division into workshops with different rights for different professions, recording of working time through access systems
- Banks and government institutions - several levels of access, areas of increased control, integration with the security alarm system and panic buttons
- Residential complexes - regulation of the entrance of residents and visitors, parking management, blocking access to technical undergrounds and to the roof
- Logistics centers and warehouses - managing the entrance of trucks, dividing into receiving and loading zones, tracking the movement of personnel along the racks
Why does the construction business trust AYU-Project to design ACS?
A reliable ACS design subcontractor is not the one who will draw the reader layout diagram. This is a specialist who understands the object as a whole: how ACS is integrated into the architecture, how it interacts with adjacent low-current and fire protection systems, what will happen in the event of a power failure, and how the system will develop as the company expands in two to three years. AYU-Project provides exactly this level of performance:
- Intersystem coordination - ACS design is carried out in conjunction with the sections of video surveillance, security alarm, fire automatics and structured cabling system within a single team, which eliminates installation conflicts
- Regulatory Compliance - documentation is generated according to the current editions of GOST R 51241-2008, GOST R 53704-2009, SP 484.1311500.2020 and Government Decree of the Russian Federation No. 87; Expert comments are eliminated free of charge as part of the contract
- Accounting for personal data requirements - when designing biometric ACS documentation takes into account the requirements of Federal Law No. 152-FZ regarding the protection of biometric identifiers, which is especially important for facilities with government and corporate customers
- Scalable architecture - the system is designed with reserve capacity for controllers and cable infrastructure, which allows expansion of ACS without rework as the facility or number of personnel grows
- 8+ years of experience and proven qualifications - membership in SRO, specialists in the NOPRIZ registry, completed projects across Russia: from industrial enterprises and banks to multi-apartment residential complexes
What objects are being designed for?
We develop ACS for:
- administrative and office centers
- manufacturing enterprises and factories
- shopping and shopping and entertainment centers
- banks, insurance companies and financial institutions
- government organizations and authorities
- logistics and warehouse complexes
- residential complexes and apartment buildings
- educational institutions and research centers
- medical institutions
How to order the project ACS: stages of work
- Submit an enquiry - the consultation is free
Form on the website or phone: +7 (383) 375-73-77 / +7 (923) 743-73-77. Specify the type of object and tasks that the system must solve. - Receive a Commercial Proposal Within 1 Business Day
CP with the scope of work, price and deadlines. When ordering ACS together with other low-current systems, there is a discount. - Approve the ToR and sign the contract
Documentation stage (DD, WD or technical working draft), access rights matrix, required types of readers and integrations. - Analysis of the facility architecture and site visit (if necessary)
Studying floor plans, identifying critical areas and personnel flows. In case of non-standard conditions or the existing system, a specialist will visit you. - Development of the ACS architecture and access rights matrix
System topology, scenarios by time of day and categories of personnel, placement of readers and turnstiles. Selection of certified equipment to fit your budget. - Development of integrations with video surveillance and security systems
Automatic start of video recording based on an access event, coordination with the security alarm. Elimination of false positives and installation conflicts. - Development of DD/WD and transfer to the customer
Schematic diagrams, equipment layout plans, cable logs, wiring diagrams, specifications with articles. PDF and DWG formats. Expert comments are free.
Our Advantages
How We Work
Projects
Frequently Asked Questions
Yes. AYU-Project designs facilities across Russia remotely - based on floor plans and design assignments. If necessary, we will arrange for a specialist to visit for expert review and collection of input data.
design documentation - documentation for examination: schematic diagrams, access rights matrix, equipment layout plans. detailed design documentation - detailed installation kit: drawings of components, cable magazines, specifications with articles. For projects with government funding, both stages are required; For commercial projects, a technical working draft (design documentation+detailed design documentation) is often sufficient.
The cost includes site analysis, system architecture development, equipment selection, creation of all drawings and specifications. If necessary, additional supervision and consultation during installation are provided.
If the system is designed with a performance margin and is operated correctly, it will work for 7-10 years without major modifications. When the company expands (new access zones, increase in staff), it is possible to expand the system without completely replacing it.
Technically no, but integration is highly recommended. When an access event is triggered (entrance, attempted unauthorized entry, expired card), the video camera, upon command from the access control system (ACS) controller, starts recording and focuses on this access point - this is critical when investigating incidents.
Yes. With proper design, data on employee entry and exit is automatically transferred to the time and attendance system, eliminating manual entry and errors. This is especially useful for industrial complexes and office centers.
Depending on the type of facility and the level of security, we use: proximity cards (a simple system with low protection against counterfeiting), smart cards (increased security), biometric readers (fingerprint, iris), access codes, mobile applications. The choice depends on the client's requirements and the balance between convenience and safety.
The security alarm protects against external unauthorized entry - it is triggered when an attempt is made to break into a window or door. The access control system (ACS) controls the legal access of employees and visitors, delineates who can enter which premises and when, and conducts an audit of movements. These are two different systems that complement each other.
Licences and Certificates
